--- title: YourVirtuoso Blog | Gerry Cobley (2) description: Music School Management Guru! (2) --- ![Yourvirtuoso studio and school management marketing and administration](https://www.yourvirtuoso.com/hs-fs/hubfs/yv_2line_logo_rgb_HiRes-806534-edited.png?width=300&name=yv_2line_logo_rgb_HiRes-806534-edited.png "Yourvirtuoso studio and school management marketing and administration") - [Home](https://www.yourvirtuoso.com) - [About](https://www.yourvirtuoso.com/studio-administration-services) - Features - [Music Features](https://www.yourvirtuoso.com/music-studio-administration-features) - [Dance Features](https://www.yourvirtuoso.com/dance-school-features) - [Online Registration](https://www.yourvirtuoso.com/online-class-registration) - [Pricing](https://www.yourvirtuoso.com/free-music-dance-studio-management) - Blogs - [YV Blogs](https://www.yourvirtuoso.com/our-blog) - [Miss Julia's Musings](https://www.yourvirtuoso.com/blogs/julia) ## YourVirtuoso Blog With a decade of experience running and supporting children's enrichment activities, we aim to provide some valuable insights here for you. ## Gerry Cobley ![Gerry Cobley](https://app.hubspot.com/settings/avatar/e5bca9b28c19aadd5173f492c7789f9f) Music School Management Guru! ### Recent Posts ## [How To Manage a Music Studio](https://www.yourvirtuoso.com/our-blog/bid/102443/how-to-manage-a-music-studio) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Nov 15, 2013 5:28:00 PM Thinking through all the actions, and potential pitfalls, involved in running your own music school or studio can be daunting - especially for a teacher new to running a business. [Read More](https://www.yourvirtuoso.com/our-blog/bid/102443/how-to-manage-a-music-studio) [![](https://www.yourvirtuoso.com/hs-fs/file-384334535-jpg/images/b0306246-resized-600.jpg)](https://www.yourvirtuoso.com/our-blog/bid/102443/how-to-manage-a-music-studio) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) ## [Subscription Business Model for Music Studio Management](https://www.yourvirtuoso.com/our-blog/bid/82987/subscription-business-model-for-music-studio-management) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Mar 13, 2012 12:48:00 PM While individual lessons have generally been paid on amonthly basis, because group classes have set schedules and durations, the most common form of payment has been "Up Front", or a deposit and balance at first class. [Read More](https://www.yourvirtuoso.com/our-blog/bid/82987/subscription-business-model-for-music-studio-management) [![](https://www.yourvirtuoso.com/hs-fs/file-14156203-jpg/images/bcard23.jpg)](https://www.yourvirtuoso.com/our-blog/bid/82987/subscription-business-model-for-music-studio-management) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) ## [Register Online for Private Lessons? Never say Never...](https://www.yourvirtuoso.com/our-blog/bid/69381/Register-Online-for-Private-Lessons-Never-say-Never) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Aug 9, 2011 10:29:00 AM Music and Dance studios that have adopted [online registration](https://www.yourvirtuoso.com/online-registration-system/) love the fact that they can fill classes without spending all their off-hours (or hiring admin staff) entering family, student and payment information in their record keeping systems. [Read More](https://www.yourvirtuoso.com/our-blog/bid/69381/Register-Online-for-Private-Lessons-Never-say-Never) [![](https://www.yourvirtuoso.com/hs-fs/file-14156407-jpg/images/pianofingers.jpg)](https://www.yourvirtuoso.com/our-blog/bid/69381/Register-Online-for-Private-Lessons-Never-say-Never) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) ## [Quickbooks Accounting and Dance Studio Management](https://www.yourvirtuoso.com/our-blog/bid/66490/Quickbooks-Accounting-and-Dance-Studio-Management) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Jul 13, 2011 9:59:00 AM After outgrowing and "graduating" from the spreadsheet management technique, I used Quickbooks for several sessions as my only management system for managing class enrollment in an enrichment studio. You can do a lot by defining families as customers, students as jobs and setting up memorized invoices for each class. However, very soon the limitations of using an accounting system as a registration database drove me to a more modern database approach. Modern dance studio management systems for tracking family/student enrollments are the natural, and the best, place to keep on top of customer fees and payments. [Read More](https://www.yourvirtuoso.com/our-blog/bid/66490/Quickbooks-Accounting-and-Dance-Studio-Management) [![](https://www.yourvirtuoso.com/hs-fs/file-14156369-jpg/images/nomorepaperwork.jpg)](https://www.yourvirtuoso.com/our-blog/bid/66490/Quickbooks-Accounting-and-Dance-Studio-Management) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) ## [Music Studio Management - Keeping Quickbooks Up to Date](https://www.yourvirtuoso.com/our-blog/bid/65839/music-studio-management-keeping-quickbooks-up-to-date) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Jul 8, 2011 12:50:00 PM Modern [music studio management](https://www.yourvirtuoso.com/our-blog/bid/102443/how-to-manage-a-music-studio) systems for tracking family/student enrollments are the natural, and best, place to keep on top of their fees and payments. This raises the question of how to use them in combination with the rest of your financial accounting systems and processes. Our approach, using [YourVirtuoso](https://www.yourvirtuoso.com/Studio-Administration-Features/) and Quickbooks as an example, is described below. [Read More](https://www.yourvirtuoso.com/our-blog/bid/65839/music-studio-management-keeping-quickbooks-up-to-date) [![](https://www.yourvirtuoso.com/hs-fs/file-14156369-jpg/images/nomorepaperwork.jpg)](https://www.yourvirtuoso.com/our-blog/bid/65839/music-studio-management-keeping-quickbooks-up-to-date) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) ## [Dance School Management Software - The Big Picture](https://www.yourvirtuoso.com/our-blog/bid/56950/Dance-School-Management-Software-The-Big-Picture) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Feb 28, 2011 11:28:00 AM There are lots of software options for management of your dance  studio, ranging from excel spreadsheets, to online scheduling services, to payment collection companies. I believe that if your goal is to make [studio management](https://www.yourvirtuoso.com/Studio-Administration/) a simple and effective process, and free yourself up for the fun things, like teaching, that give you your energy, then ***Integration*** is the answer. [Read More](https://www.yourvirtuoso.com/our-blog/bid/56950/Dance-School-Management-Software-The-Big-Picture) [![](https://www.yourvirtuoso.com/hs-fs/file-14156369-jpg/images/nomorepaperwork.jpg)](https://www.yourvirtuoso.com/our-blog/bid/56950/Dance-School-Management-Software-The-Big-Picture) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) ## [Music School Management Software - The Big Picture](https://www.yourvirtuoso.com/our-blog/bid/56944/Music-School-Management-Software-The-Big-Picture) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Feb 17, 2011 10:44:00 AM There are lots of software options for management of your music school or music studio, ranging from excel spreadsheets, to online scheduling services, to payment collection companies. I believe that if your goal is to make [studio management](https://www.yourvirtuoso.com/Studio-Administration/) a simple and effective process, and free yourself up for the creative things that give you your energy, then ***Integration*** is the answer. [Read More](https://www.yourvirtuoso.com/our-blog/bid/56944/Music-School-Management-Software-The-Big-Picture) [![](https://www.yourvirtuoso.com/hs-fs/file-14156369-jpg/images/nomorepaperwork.jpg)](https://www.yourvirtuoso.com/our-blog/bid/56944/Music-School-Management-Software-The-Big-Picture) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) ## [Help! (again) What would the best dance studio management system do?](https://www.yourvirtuoso.com/our-blog/bid/56540/Help-again-What-would-the-best-dance-studio-management-system-do) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Feb 14, 2011 8:00:00 AM It seems to us at YourVirtuoso HQ that the needs of dance schools and studios for excellent management systems are not being fully met. Our vision is a fully integrated system that pulls together your schedules and rosters, revenue and receivables, instructors, locations, recitals, website, blog and twitter accounts, photo gallery, online enrollment etc., - all in one simple but comprehensive package. [Read More](https://www.yourvirtuoso.com/our-blog/bid/56540/Help-again-What-would-the-best-dance-studio-management-system-do) [![](https://www.yourvirtuoso.com/hs-fs/file-14156253-jpg/images/danceteacherlooks-resized-600.jpg)](https://www.yourvirtuoso.com/our-blog/bid/56540/Help-again-What-would-the-best-dance-studio-management-system-do) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) ## [Help! What would the best music school management system do?](https://www.yourvirtuoso.com/our-blog/bid/56471/Help-What-would-the-best-music-school-management-system-do) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Feb 10, 2011 7:45:00 PM It seems to us at YourVirtuoso HQ that the needs of music schools and studios for excellent management tools are not being fully met. [Read More](https://www.yourvirtuoso.com/our-blog/bid/56471/Help-What-would-the-best-music-school-management-system-do) [![](https://www.yourvirtuoso.com/hs-fs/file-14156363-jpg/images/musicnotesinlight-resized-600.jpg)](https://www.yourvirtuoso.com/our-blog/bid/56471/Help-What-would-the-best-music-school-management-system-do) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) ## [Online Registration - Where do the customers come from?](https://www.yourvirtuoso.com/our-blog/bid/55569/online-registration-where-do-the-customers-come-from) by [Gerry Cobley](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley) on Jan 28, 2011 4:15:00 PM Have you ever wondered how your customers get to your website, and whether you are doing better or worse than your colleagues or competitors? [Read More](https://www.yourvirtuoso.com/our-blog/bid/55569/online-registration-where-do-the-customers-come-from) [![](https://www.yourvirtuoso.com/hs-fs/file-14156389-png/images/online_registration_sources-resized-600.png)](https://www.yourvirtuoso.com/our-blog/bid/55569/online-registration-where-do-the-customers-come-from) - [Tweet](https://twitter.com/share) ![](https://cdn2.hubspot.net/hubfs/213882/images/HubSpot_Templates/Arrival/shadow-separator-3.png) [< Previous](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley/page/1) [Next >](https://www.yourvirtuoso.com/our-blog/author/gerry-cobley/page/3) ### Recent Posts ###### About [Pricing](https://www.yourvirtuoso.com/free-music-dance-studio-management) [About Us](https://www.yourvirtuoso.com/studio-administration-services) [Music Together](https://www.yourvirtuoso.com/website-enrollment-and-marketing-for-music-together-centers) [Kindermusik](https://www.yourvirtuoso.com/kindermusik-educator-welcome-to-yourvirtuoso) ###### YourVirtuoso [Music Studio Features](https://www-yourvirtuoso-com.sandbox.hs-sites.com/music-studio-administration-features) [Dance Studio Features](https://www.yourvirtuoso.com/dance-school-features) [Online Registration](https://www.yourvirtuoso.com/online-class-registration) Payment Processing ###### Contact Us [411@simplysignup.com](mailto:411@simplysignup.com) [919-439-2069](tel:+19194392069) PO Box 888 Cary, NC 27512 ### Popular Blogs [![](https://assets.capterra.com/badge/a5e79487b553bb23c4203b8b632beb2f.png?v=2084868&p=122202)](http://www.capterra.com/dance-studio-software/reviews/122202/YourVirtuoso/SimplySignUp?utm_source=vendor&utm_medium=badge&utm_campaign=capterra_reviews_badge) [![Share on Facebook](https://static.hubspot.com/final/img/common/icons/social/facebook-24x24.png)](http://www.facebook.com/share.php?u=https%3A%2F%2Fwww.yourvirtuoso.com%2Four-blog%2Fauthor%2Fgerry-cobley%3Futm_medium%3Dsocial%26utm_source%3Dfacebook) [![Share on LinkedIn](https://static.hubspot.com/final/img/common/icons/social/linkedin-24x24.png)](http://www.linkedin.com/shareArticle?mini=true&url=https%3A%2F%2Fwww.yourvirtuoso.com%2Four-blog%2Fauthor%2Fgerry-cobley%3Futm_medium%3Dsocial%26utm_source%3Dlinkedin) [![Share on Twitter](https://static.hubspot.com/final/img/common/icons/social/twitter-24x24.png)](https://twitter.com/intent/tweet?original_referer=https%3A%2F%2Fwww.yourvirtuoso.com%2Four-blog%2Fauthor%2Fgerry-cobley%3Futm_medium%3Dsocial%26utm_source%3Dtwitter&url=https%3A%2F%2Fwww.yourvirtuoso.com%2Four-blog%2Fauthor%2Fgerry-cobley%3Futm_medium%3Dsocial%26utm_source%3Dtwitter&source=tweetbutton&text=YourVirtuoso%20Blog%20%7C%20Gerry%20Cobley%20%282%29) [![Share on Email](https://static.hubspot.com/final/img/common/icons/social/email-24x24.png)](mailto:?subject=Check%20out%20https%3A%2F%2Fwww.yourvirtuoso.com%2Four-blog%2Fauthor%2Fgerry-cobley%3Futm_medium%3Dsocial%26utm_source%3Demail%20&body=Check%20out%20https%3A%2F%2Fwww.yourvirtuoso.com%2Four-blog%2Fauthor%2Fgerry-cobley%3Futm_medium%3Dsocial%26utm_source%3Demail) ![](https://googleads.g.doubleclick.net/pagead/viewthroughconversion/1019250932/?value=0&guid=ON&script=0)