There are lots of software options for management of your music school or music studio, ranging from excel spreadsheets, to online scheduling services, to payment collection companies. I believe that if your goal is to make studio management a simple and effective process, and free yourself up for the creative things that give you your energy, then Integration is the answer.
I hear stories all the time about lost customers, and lost revenues, simply because the slip of paper that was supposed to be entered in Quickbooks went missing!
So how does Integration help, you ask? Here are just a few of the ideas that can save you time and increase customer satisfaction and customer revenue:
Website-Admin System Integration:
Add a teacher and they are automatically featured on your website
Class fills and the website directs interested customers to contact you instead of register
Customer enrolls and their Account Receivable is updated with charges and payments, future payments are scheduled, they are added to the roster report, they get a confirmation, and they are on your email list
Potential customer asks for info on your website, and they are automatically included in your future marketing mailings
Customer looking for private lessons can reserve a timeslot based on your teacher(s) and room(s) availability
Customers manage their own changes to contact information
and many more...
Accounting - Class Roster integration:
Enrollments, drops and adds automatically update customer accounts
Payments scheduled and collected based on actual class/lesson enrollments
Customers can manage their own accounts and credit card information
Mailing - Admin integration
All customers and prospects automatically available for bulk emails
Easy to select customer "enrolled in X" or "with a student eligible for class Y"
Basically, it boils down to one key idea. You have a set of tasks to do every day to keep your school or studio running smoothly. Integration gives you one place to do it effectively, without repetition, and without switching from one system to another.
Maybe there is an integration idea you have that would make your life easier? Let me know, and perhaps I can get it included in our upcoming release of YourVirtuoso for you.